Event logistics management
Schedules, crew transport and equipment flow on site. From the first truck to the last flight case.
A schedule that can actually be executed
We plan load-in and load-out around venue time windows, equipment deliveries and the other suppliers on site. The classic failure is a plan where three crews are meant to use the same ramp at the same time.
On larger productions you get a realistic hour and headcount estimate for the budget before contracts are signed.
Crew transport
- Fleet planned a month ahead, vehicle by vehicle
- GPS in every vehicle with speed alerts to the office
- A named driver assigned to each job in advance
- Two drivers on long international runs so nobody drives tired
- Accommodation booked together with transport
Equipment flow on site
We control delivery intake, placement, protection and return. Loading crews and forklift operators work to one plan, so cases do not circulate around the hall looking for a home.
Who works with us on logistics
International touring productions, large festival organisers and corporate event agencies, usually when operational complexity is high. In 2025 our crews worked 119,136.5 hours on events. The database holds over 1,000 active crew members and the no-show rate across all shifts stayed below 0.4 percent.
When to involve us
Ideally while the schedule is still being written. That is when blocks can still be moved and a bottleneck can still be removed.
What stays with the equipment supplier
Transport of the technical equipment itself and responsibility for its condition. We handle the crew, the intake on site and where things end up.
Frequently asked questions
Do you transport equipment?
We move crew and handle equipment on site. Transport of the technical gear stays with its supplier, and we align schedules with them.
Can you supervise 100 people per shift?
Yes, with Crew Chiefs per brigade and one coordinator across the production.
What about last minute schedule changes?
They happen on every production. With over 1,000 people in the database we usually rearrange the crew rather than cancel.
